Payroll & Benefits Coordinator, Full-Time (Calgary In-Office or Hybrid)

Executive Flight Centre Aviation (EFC) has been setting standards in aviation fuel and airport services for over 75 years. Headquartered in Calgary, with operations in Alberta, British Columbia, and Saskatchewan, EFC offers a diverse range of aviation services to meet the needs of airports and aerodromes. Our vision is to provide first class services to all customers in the aviation industry by focusing on safety, quality, and customer service.

EFC is committed to creating and sustaining an inclusive and diverse work environment, while upholding the principles of employment equity. Your participation in this important process is greatly appreciated. We encourage applicants to self‐identify as a member of one or more of the employment equity designated groups – Women, Aboriginal peoples, Persons with Disabilities and/or Members of Visible Minorities. The information collected will be used solely to carry out our obligations under the federal Employment Equity Act.

Our Calgary head office location is seeking an experienced Payroll & Benefits professional to support our diverse operations at our Calgary Head Office. This is a full time in office position with the potential for hybrid (3 days a week in office is required) once training has been completed.

Description:

The Payroll & Benefits Specialist / Coordinator is primarily responsible for full cycle payroll and benefits administration, and for providing support for the administration of payroll programs, policies, and processes.  This position is key in the administration Ceridian Dayforce system.

Responsibilities:

• Prepare and process full-cycle hourly and salary bi-weekly payrolls for all business units for approximately 500 employees.
• Complete reports, forms, records of employment, WCB returns, income tax forms, reconciliations, and remittances in accordance with set deadlines.
• Prepare and issue bi-weekly, monthly, quarterly, and annual reports.
• Administer all company Benefits Programs, including employee changes, billings, reconciliations, and reporting.
• Administer company Group RRSP and DPSP Program including employee changes, billing, reconciliations and reporting.
• Respond to employee inquiries regarding payroll in a professional and discrete manner.
• Manage year end reconciliation and reporting requirements.
• Manage Aerodrome Averaging reconciliation and reporting as required by Canada Labour. 
• Assist in the fiscal year end and annual audit process.
• Maintain HRIS and payroll systems, personnel files and filing systems, ensuring the accuracy and integrity of all employee HR and payroll data.
• Programs/Policy/Procedures:
• Establish policies and procedures to ensure documentation of payroll, benefits and HR functions, in accordance with all company, statutory and audit requirements.
• Dayforce:
• Conducting reports
• Administering System upgrades
• Research and implementation of system expansions
• Continuous improvement of system function
• Work with HR Advisor in the development and administration of HR programs related to employee pay practices and labour standards compliance.
• Contribute to the continuous improvement of payroll/HR systems and practices.
• Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
• Ensure exceptional, courteous, and respectful customer service.
• Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
• Perform any other duties as required.

Qualifications and Experience:

• Diploma or Degree in Business Administration, Accounting, or payroll and benefits administration is preferred.
• Payroll Compliance Practitioner (PCP) certification (or current enrolment in program) is required.
• Minimum of five (5) years’ experience managing full cycle payroll for over 300 employees, including completion of all year-end processes.
• Previous human resources administration experience is required.
• Must have strong systems experience with HRIS and payroll applications; preferably Ceridian Dayforce.  Preference will be given to candidates with systems implementation experience.  
• A comprehensive understanding of employment legislation and CRA rules and regulations pertaining to payroll is required.  Preference will be given to candidates with Canada Labour Code/federal legislation experience.  
• Well-developed interpersonal and communication skills, with the ability to communicate with individuals at all levels of the organization.
• Ability to work in a confidential capacity, with a high level of professionalism.
• Intermediate to Advanced level Windows, Word, Outlook, PowerPoint and Excel skills (including use of formulas). 
• Proven experience managing competing priorities and juggling a variety of responsibilities.
• Strong problem solving and decision-making skills, including the ability to exercise independent judgment.
• Strong time management, organizational, and prioritization skills
• High attention to detail, with a track record of minimal administrative errors.
• Self-motivated with a demonstrated ability to work with minimum supervision in a fast-paced, dynamic environment.
• Able to work collaboratively as a productive member of the EFC Team.

What EFC can Offer?

• Competitive compensation
• Extended Health and Dental Benefits with minimal premiums.
• Group Retirement Plan including Deferred Profit-Sharing Plan (DPSP) and a Group RRSP for Full Time Employees. \
• A discretionary bonus program based on over all company performance.
• An incredible work environment focused on hard work, fun and celebrating our successes.
• Career advancement opportunities in a variety of industries through the EFC Group of companies which include Aviation, Cargo, Operations, Construction, Facility Maintenance, Leasing, Administration, Heavy Duty Mechanic, Sales, Accounting, Human Resources, Safety, Training.

Please visit our web site at http://www.efcaviation.ca/ for a complete description of our company and to view other career opportunities within EFC.

We thank all applicants for their interest in Executive Flight Centre; however, only candidates selected for interviews will be contacted.

INDHP